A remote board meeting occurs via video conference call, in which the board members do not physically meet. It was a progressively popular method to conduct business during the coronavirus epidemic and is likely to continue to be used post-pandemic.
The key to a successful and efficient remote board is having the right tools. All materials should be made available to board members in advance of the meeting. This will help you save time and prevent confusion during the meeting. It is also helpful to record the meeting, especially in the event of an abundance of discussion or if it is an extremely long meeting.
Encourage board members to boardmeetingweb.net/choosing-video-calling-service-for-your-remote-board-meeting-needs/ be aware of their surroundings when they’re at the meeting. Distractions like the barking of a puppy, a loud street noise or even the slight sound of a TV in a different room, can make it difficult to concentrate during a meeting. Board members should be able sign into an office by using a closed, quiet door.
It’s important to include an acknowledgement of each board member’s presence at beginning of the meeting. This not only makes sure that everyone is present, but it also sets the tone for the meeting and also shows that this is a matter of importance. It’s also helpful to pause after each agenda item and solicit feedback. This encourages participation and engagement, even by remote members. The board can then decide to act on the feedback after the meeting, if they wish.