Virtual board meetings are a great way to cut travel expenses and help save time. They offer the same benefits as in-person meeting like a greater range of perspectives without the restrictions of space or travel expenses. They allow board members to concentrate more on strategic decisions and speed up the process.
Certain obstacles and challenges occur when converting from a conventional meeting format to one that is digital. Some of these issues can be overcome if all board members have top-quality video and audio conferencing software. Other challenges will require additional effort from the entire team. This article will look at some of the most frequently encountered issues you will encounter when organizing your first virtual board meeting, and provide some tips on how to deal with these challenges.
Inactivity
The intimate bonding and personal connection that www.boardroomtx.com/sponsoring-vs-mentoring/ occurs from meetings in person is difficult to replicate in a virtual setting, but there are still ways to encourage board members to engage in online discussions. You can begin by creating a collaborative environment where questions and feedback is appreciated. You can further enhance the experience by allowing time for open discussions.
Video and audio conferencing has improved significantly over the years. However certain attendees may have difficulty adapting to the digital format. It is recommended to test the tool prior to the meeting and give clear instructions to those who aren’t experienced. This will decrease the risk of any technical issues. Also, you should remind attendees to turn off their notifications, close any programs that may affect their bandwidth and assign a staff member to assist them in logging in, provide technical assistance during the meeting and help in the preparation of minutes afterward.