Online board meetings offer more flexibility and convenience than meetings in person. By decreasing the cost of travel and scheduling conflicts, they reduce time and money. They allow a greater number of board members to participate in a way that helps prevent blind spots in decision-making and groupthink. Virtual meetings aren’t always run effectively. Board members may be bored or may not have the necessary tools to take part effectively. The most frequent problems that can affect the effectiveness of a meeting include poor audio and video, insecure Internet connectivity and distracting sound.
Discussions should be kept on track
It’s easier for people to be distracted in a remote setting than in a face-to-face meeting. They could be enticed by their email or phone call from their child. The discussion could also become bogged down in a debate or someone might not raise their hand to ask a question.
To avoid these issues To avoid these issues, it is essential to establish clear guidelines for participation. Board members can support each other by encouraging participation during discussions as well as by regularly asking for feedback and creating opportunities for members to speak up. Set a clear agenda for the meeting and make sure that the appropriate technology is in place.
When preparing for the meeting, it’s a good idea to test your video connection as well as other equipment. Also, encourage your board members to do the same. This is crucial, particularly when members are joining from imp source different states or regions.