The pandemic, despite desire of many board members to resume in-person meetings has forced us to to hold meetings online. This hybrid model isn’t going away and it’s critical that boards find the best way to organize effective meetings that include in-person attendees as well as those joining remote meetings.
To ensure that meetings remain productive to ensure that meetings are productive, the chairman of the board has to adhere to the agenda and provide clear direction. Digital tools can also help speed up meeting processes by allowing attendees to work through items more quickly. It’s also important that attendees from both locations receive the same materials prior to the meeting. This could include any documents or slides that are used during the meeting as along with any notes and information that was sent out in advance.
Prioritizing engagement in hybrid meetings will ensure that all board members are on the same level. To do this, it’s crucial to make sure that the virtual platform functions correctly and that all necessary links have been used and downloaded before the start of the meeting. A www.itsboardroom.com/how-to-set-up-successful-hybrid-board-meetings/ staff member who is able to login to the meeting to observe these functions will enable you to identify and fix any issues before they become a problem.
Also, turning off the microphone when not speaking will cut out echoes as well as background noise, allowing everyone to concentrate on the topic at hand. It’s recommended to close other tabs and stop any videos or music before starting the meeting. In addition, using a meeting management software with accessibility features can make your meeting more accessible for people with hearing, vision and speech disabilities.